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Electronic Payments

The West Kingdom currently uses PayPal to process our electronic payments.  At this time, PayPal is only available for Pre-registration, not at-the-gate sales.  If you have questions about the process that are not answered by this website, please email the PayPal Deputy Exchequers.  If you are new to PayPal as a business, please check out their website for more information on how they work.   

The PayPal program is now open to all branches in good standing.  Events MUST be submitted 90 days in advance (or sooner!) for full consideration.  Go to the SELLING! header farther down this page for sign-up details.

IN KINGDOM EVENTS! - click on the green event names to submit your google form.  Your invoice will be emailed to you.  Detailed instructions are available under the BUYING heading farther down this page.

Barony of Darkwood, White Shield (3/2/2019)

  • Pre-registration open 1/23/2019-2/20/2019
  • There are 80 Feast Tickets available for $15 a piece. 
  • PURCHASERS MAY TRANSFER THEIR REGISTRATION TO ANOTHER BY CONTACTING THE EVENT STEWARD.

OUT OF KINGDOM EVENTS - follow the links to the event's registration system.

Estrella War (2/18-24/2019)

Gulf Wars (3/9-17/2019)

Pennsic War (7/26-8/11/2019)
 

BUYING! - Steps for event participants wanting to pre-register and pay with Electronic Payment before an event

  1. Find your event in the list above.
  2. Fill out the Google form for the event (no google account needed)
  3. Wait to recieve your invoice from PayPal.  Look for the email address paypal@westkingdom.org 
  4. Pay your paypal invoice.  Invoice left unpaid for 7 days during pre-registration or three days after pre-registration closes are subject to cancellation.
  5. Retain a copy of your proof of payment.  Events are furnished with a courtesy copy of our records, but in the event of a discrepancy, you are responsible for proving you paid. 
  6. Sign in at Gate at your event and Enjoy!
  7. If for some reason you can not attend, please address refunds and transfers (if allowed) with the sponsoring branch.  The Refund policy will be on each invoice you recieve from us.  Refunds, when permitted, must be requested of the sponsoring branch, no later than 5 pm the day before the event starts.  Refunds will be processed after the event and will be minus any electronic fees. 

    Note: If your invoice does not display properly in the email we send you, simply log in to your PayPal account at the PayPal Website.  The invoice will be waiting there for you to pay.  (Problem noted with Earthlink.)

SELLING! - Steps for event stewards and officers wanting to use Electronic Payment at their events

  1. Review the current West Kingdom PayPal Policies available here
  2. Check with your exchequer to make sure your branch is in good financial standing with Kingdom.
  3. No less than 90 days before your event starts, fill-in the Event PayPal Authorization Request Form.  The PayPal Deputies will build your event from this information.
  4. Review the event specific pre-registration form sent to you and the other officers by the PayPal Deputies.
  5. Ask for changes or indicate approval.  
  6. Once approved, the PayPal Deputies will place a link to your form on this website.  You are welcome to link to your form or this webpage in any of your event promotion.
  7. Through out the time preregistration is open, the deputies will create invoices, track payment, and cancel invoices as applicable.  If you have a WK GSuite account, you may have viewing access to the form responses so that you can track the progress of your event.  You may not have access to the West Kingdom PayPal Account..  
  8. After your event pre-registration closes, you will be sent a list of registered names and a list of cancelled invoices (if any).  The PayPal Deputies will release your funds minus any fees.  The Kingdom Exchequer will make out a check to the branch and mail it the exchequer at the address on file.