Form

Date

Description/Instructions

Request for Warrant

(Branch Exchequer)

January AS XLII (2008)

Send the completed form and supporting documentation to the supervising exchequer. Groups in the Marches report to the Kingdom Exchequer; all other groups send their documents to the regional Principality Exchequer.

The supporting documents are :

• a copy of proof of membership - a copy of the membership card, the mailing label from the Page or the letter from the membership secretary in the corporate office.
•  a clear copy of a photo id such as a Driver's License.  The picture must be clear enough to recognize the person.
• a short statement of work experience involving cashiering, bookkeeping or similar work.

Once the supervising exchequer has received the documentation, s/he will contact the candidate for an interview. After the candidate has been approved, the Kingdom exchequer will issue the warrant.

Request for Warrant

(Gate Deputy/Cashbox)

January AS XLII (2008)

Send the completed form and supporting documentation to the Kingdom Exchequer.

The supporting documents are :

• a copy of proof of membership - a copy of the membership card, the mailing label from the Page or the letter from the membership secretary in the corporate office.
•  a clear copy of a photo id such as a Driver's License.  The picture must be clear enough to recognize the person.
• a short statement of work experience involving cashiering, bookkeeping or similar work.

The Kingdom Exchequer will review the request and documentation.  After the candidate has been approved, the Kingdom Exchequer will issue the warrant and notify the Kingdom Constable the person's availability for work.

Financial Report -  Small (PDF format)

This opens the Society Exchequer's forms page - click on the form to open and save.

April  AS XLII (2008)

Quarterly Financial Reports

Due dates are:

• Q1 report for the period January 1 through March 31 is due April 30.
• Q2 report for the period April 1 through June 30 is due July 31.
• Q3 report for the period July 1 through September 30 is due October 31.
• Q4 report for the period October 1 through December 31 is due January 31.

The minimum report for the quarter is the Balance Sheet, the Income Statement, the Cash Reconciliation Worksheet, the supporting worksheets appropriate to the financial activity (the Income Worksheet, Transfers Out Worksheet, etc.) and a copy of the bank statement covering the end of the quarter.

Send the completed Quarterlies to your supervising exchequer. Groups in the Marches report to the Kingdom Exchequer; other baronies, provinces and shires report to their Principality Exchequer; cantons and colleges report to their barony or province. Contact info is in the Regnum section of the Page.

Annual Domesday Report

Due date:  February 15 - This is a hard date!!

This report is for an entire year, January 1 to December 31. All pages of the report must be filed, even if the sheet is all zeros. All Domesday Reports are to be sent to the Kingdom Exchequer. E-mail reports in Excel are fine with a scan of the bank statement, but the first four pages of the report must be printed out, signed in ink by the Exchequer and the Seneschal and mailed to the Kingdom Exchequer.

Negative Financial Reports

If you have had no financial activity of any kind within a reporting quarter, you may send a negative financial report.  For 1Q, 2Q and 3Q, this may consist of an e-mail stating that there was no financial activity during that quarter.  For 4Q and Domesday reports, you must send the formal Negative Financial Report.  Negative quarterly reports are sent to your supervising exchequer and negative Domesday reports are sent to the Kingdom Exchequer.

Financial Report - Small (Excel format)

April  AS XLII (2008)

Financial Report - Medium (PDF format)

This opens the Society Exchequer's forms page - click on the form to open and save.

April  AS XLII (2008)

Financial Report - Medium (Excel format)

April  AS XLII (2008)

Negative Financial Report (PDF format)

This opens the Society Exchequer's forms page - click on the form to open and save.

April  AS XLII (2008)

Negative Financial Report (Excel format)

October AS XL

Non-Member Surcharge Submission Form

(Local Events)

April AS XLII (2008)

The completed form and funds collected are due to the Kingdom Exchequer within two weeks of the close of the event. They are overdue if not received within one month of the event, and the branch is subject to being placed in abeyance.

Non-Member Surcharge Details
 (2) The NMS will not be collected if there is no fee or required donation to attend the event.
(3) The NMS will not be collected for minors for whom there is a discounted event fee.
Default procedure for NMS implementation: 
(a) Each Kingdom will collect the NMS and forward monies in US funds to the Corporate Office on a quarterly basis.
(b) The Kingdom Seneschal and Kingdom Chancellor of the Exchequer will be responsible for ensuring compliance.

Implementation alternatives may be presented to, and approved by, the Soc Seneschal and Treasurer of the SCA, Inc. Final approval of alternatives will be reviewed by the Board.

Kingdom Exchequer's Handbook

October AS XLII (2007)

This opens the Society Exchequer's forms page - click on the form to open and save.

Branch Exchequer's Handbook

October AS XLII (2007)

This opens the Society Exchequer's forms page - click on the form to open and save.

SCA, Inc. Financial Policy

April AS XLI (2007)

This opens the Society Exchequer's forms page - click on the document to open and save.

Kingdom of the West Financial Policy

April AS XL (2006)

This opens the Society Exchequer's forms page -  scroll to the bottom of the page, click on the document to open and save.